Student Consumer Information Federal Student Disclosure Requirements
Amendments to the U.S. Higher Education Act require institutions participating in federally funded financial aid programs to make information about the institution available to current and prospective students.
This web site contains a comprehensive list of sources of information for students, employees and the Phagans' Colleges community.
Phagans' Cosmetology Colleges are accredited by the:
National Accrediting Commission of Career Arts and Sciences
4401 Ford Avenue, Suite 1300
Alexandria, Virginia 22302
(703) 600-7600 www.naccas.org
Students interested in information on tuition and fees at other NACCAS accredited institutions within the state, may obtain this information by writing and sending a stamped, self-addressed envelope to NACCAS at the above address.
This institution is committed to providing an environment that fosters excellence in learning for its students and in work performance for all of its employees. The misuse and illegal use of alcohol and/or other illegal drugs is contrary to this effort. In keeping with state and federal statues, the illegal use, possession, distribution, manufacture or sale of alcohol and/or other drugs and/or being under the influence of alcohol and/or other drugs is not permitted on college owned property, college controlled property or while representing the college on business or other college sponsored activities. The use of tobacco products inside the college building is prohibited. Smoking tobacco is only allowed in outside designated smoking areas, in accordance with state law, 10 feet away from any public building. There shall be no consumption of alcohol on the premises.
In accordance with the Drug-Free Workplace Act of 1988 (P.L. 100-69), the Drug-Free Schools and Communities Act of 1989 (P.L. 101-226) and 34 code of Federal regulation Part 85, Subpart F, this institution is committed to maintaining a drug-free college and workplace. To the extent allowed by local, state and federal laws, this institution will impose disciplinary action against students and employees for violating these standards of conduct. These actions may include suspension, expulsion, termination of employment, referral for prosecution and/or required completion of a drug or alcohol rehabilitation or similar program.
This institution, as required by federal regulation (34 CFR 85.635 and Appendix C), will report all employees convicted of a criminal drug offense occurring in the workplace to the US Dept. of Education. Consistent with these regulations, employees, as a condition of employment, are required to provide written notice to this institution of the conviction of or a criminal drug offense occurring at the workplace within five (5) days after that conviction. In addition to institution sanctions, students and employees convicted of the unlawful possession or distribution of illicit drugs or alcohol could face local, state and federal legal penalties, fines, imprisonment and the seizure of drug related assets.
Drug prevention and awareness programs, counseling, treatment, rehabilitation and other related services are available to students and employees of this institution through a number of national hot-lines as well as agencies within the counties. Students and employees seeking assistance in overcoming a drug or alcohol related problem are encouraged to contact one of these organizations. The physical effects of drug abuse are extremely harmful to the user’s health. The health problems associated with the drug abuse and addiction are many and varied, as well a potentially lethal. For additional information regarding referrals, please see a school administrator: You can also search the internet or reference the community section of your local phone book to receive additional information.
(This information is also found on page 36 of the Student Catalog and Handbook)
College Navigator is a free consumer information tool designed to help students, parents, high school counselors, and others get information about over 7000 colleges from the US Department of Educations' database.
It is the policy of Phagans‟ to comply with all copyright laws. This includes but is not limited to copying textbooks, manuals, periodicals, as well as peer to peer file sharing. All employees and students are expected to be aware of and follow these laws. Any member of the school practicing unauthorized use or distribution of copyrighted material will be subject to sanctions by the school up to dismissal from school or termination of employment. Individuals would also be subject to Federal criminal offenses for copyright law violations.
Phagans' Copyright Infringement Policy is also found on Page 35 of the Student Catalog and Handbook
A cohort default rate is the percentage of a school's borrowers who enter repayment on certain loans during a federal fiscal year (October 1 to September 30) and default prior to the end of the next one to three fiscal years. The United States Department of Education (ED) releases official cohort default rates once per year.
You can view the official cohort default rates for each of our campuses by clicking the links below:
Resonable Accomodation Policy (This policy is also found on page 35 of the Student Catalog and Handbook):
Services for Students with Disabilities: Students are responsible for identifying themselves to the Admissions Officer and/or the campus Director as having a valid and documentable disability requiring reasonable accommodation. Please request a copy of "Reasonable Accommodation Policy‟ which is available on our website or in the administrative office. After reading the policy, prospective and current students can make their reasonable accommodation request at any time during admissions or enrollment. It is important to follow all of the steps and, if requested, provide current and relevant documentation in order to arrange the most appropriate plan.
Accommodation requests are not guaranteed. The details of each reasonable accommodation requested plan must be agreed upon by both parties prior to acceptance of the plan by either party.
A cosmetologist must have good hand eye coordination and be able to stand for long periods of time with limited leg movement. Nail Technologists and Estheticians require good finger dexterity and coordination, as well as have the ability to sit for long periods of time. All cosmetology professionals must be able to work long hours while building a clientele, enjoy working with the public and be able to follow directions. Developing the skills necessary to operate their own business is a crucial element in establishing a successful career. There are numerous physical and mental conditions that may limit the ability of an individual to overcome the demands of the industry. It is recommended that all persons consult with a physician in order to properly assess their mental and physical motivation, stamina and endurance prior to pursuing a career in the field of cosmetology. (The US Department of Labor states, "Good health and stamina are important because these workers are on their feet for most of their shift. Because prolonged exposure to some hair and nail chemicals may cause irritation, special care is taken to use protective clothing, such as plastic gloves or aprons. Most full-time barbers, cosmetologists, and other personal appearance workers put in a 40-hour week, but longer hours are common in this occupation, especially among selfemployed workers. Work schedules may include evenings and weekends, when beauty salons and barbershops are busiest. Barbers and cosmetologists generally are busiest on weekends and during lunch and evening hours, therefore they arrange to take breaks during less popular times.")
Phagans' Colleges maintain a minimum educator to student ratio of 1 to 15.
FERPA & Privacy of Records
The Family Educational Rights and Privacy Act (FERPA) affords students certain rights with respect to their education records. These rights include:
The right to inspect and review the student's education records within 45 days of the day the School receives a request for access. A student should submit to the appropriate school official, a written request that identifies the record(s) the student wishes to inspect. The school official will make arrangements for access and notify the student of the time and place where the records may be inspected. If the records are not maintained by the School official to whom the request was submitted, that official shall advise the student of the correct official to whom the request should be addressed.
The right to request the amendment of the student’s education records that the student believes are inaccurate, misleading, or otherwise in violation of the student’s privacy rights under FERPA. A student who wishes to ask the School to amend a record should write the School official responsible for the record, clearly identify the part of the record the student wants changed, and specify why it should be changed. If the School decides not to amend the record as requested, the School will notify the student in writing of the decision and the student’s right to a hearing regarding the request for amendment. Additional information regarding the hearing procedures will be provided to the student when notified of the right to a hearing.
The right to provide written consent before the School discloses personally identifiable information from the student's education records, except to the extent that FERPA authorizes disclosure without consent. The School discloses education records without a student’s prior written consent under the FERPA exception for disclosure to school officials with legitimate educational interests. A school official is a person employed by the School in an administrative, supervisory, academic or research, or support staff position; a person or company with whom the School has contracted as its agent to provide a service instead of using School employees or officials (such as an attorney, auditor, or collection agent); or a student or person serving on an official committee, such as a disciplinary or grievance committee, or assisting another school official in performing his or her tasks. A school official has a legitimate educational interest if the official needs to review an education record in order to fulfill his or her professional responsibilities for the School.
The right to file a complaint with the U.S. Department of Education concerning alleged failures by the School to comply with the requirements of FERPA. The name and address of the Office that administers FERPA is:
Family Policy Compliance Office
U.S. Department of Education
400 Maryland Avenue, SW
Washington, DC 20202-5901
Students are not entitled to inspect the financial records of their parents. During orientation students are given a ‘Privacy Release Form’ and ‘Social Security Number Disclosure Statement’ to read and sign, both of which refer to the use and disclosure of their records. Please also refer to the FTC ‘Safeguarding Rule’ posted on the student bulletin board. Educational records are defined as:
Files, materials, and documents which contain information directly related to a student and are maintained by the college. Including the student’s admission packet, orientation sign-off sheet, financial aid applications and verification documents, student loan information, attendance records, grades, progress reports and may contain copies of the student’s drivers license, social security card and proof of education.
Phagans' Graduation and Licensing requirements (This information is also found on page 30 of Student Catalog and Handbook):
Phagans’ Cosmetology Colleges recognizes graduation as a special time. We celebrate graduation with ceremonies, guests and a reception for the graduates. We welcome students to invite friends and family members to graduation night. We take great pride in seeing our students accomplish the goal of graduating from Phagans’. Official school diplomas are not presented at the graduation ceremony, but are later distributed to the student after all the below are met:
To be eligible to receive an official school diploma and to be considered a graduate a student must:
Complete and pass the minimum academic requirements of the course(s).
Complete all hourly requirements of the course(s).
Meet all the Satisfactory Progress minimum standards of the course(s).
Pass the colleges final written and practical exams with a 75% or better.
Complete all of the above 1-4, within the maximum time frame for program completion.
(Please note: a Diploma is not an official school transcript and cannot be used to take the state licensure examination. See licensing and registration requirements for taking the state board examination below.)
Oregon Licensing Requirements
To receive an official college transcript a student must: (transcripts distributed directly to OHLA, not the student)
Have met all the requirements listed above to be considered a graduate.
Have completed our minimal operational service standards.
Pay all monies owed to the college.
Complete a Loan Counseling Exit Interview, (for those students who received Title IV Financial Aid).
Receive clearance from the Financial Aid & Administrative office that all required documentation is completed and signed.
The licensing requirements for Oregon are:
Complete and graduate from a course in Barbering, Hair Design, Esthetics and/or Nail Technology.
Receive Official College Transcript for course(s) completed.
Pass the Oregon Board of Cosmetology Exam(s).
To register for the Oregon Board of Cosmetology Exam(s) a student must:
Pay a fee via cash, check or credit card, no third party checks are allowed. Check with the State of Oregon Health Licensing Agency for current fee information.
Two forms of acceptable original identification issued by a federal, state or local government agency of the United States. One form must be photographic. For example: US passport, driver’s license, Social Security card, original or certified copy of birth certificate.
The state licensing examinations are currently available to be taken in English.
For more detailed information, including special accommodation requests, testing times/days, testing methods, and other questions visit the Oregon Health Licensing Agency at:
The Oregon Health Licensing Agency Board of Cosmetology regulates the operations of the professional cosmetology industry in the State. The Administrative Rules are covered in chapters 817-005-0005 to 817-120-0005; 331-030-000 to 331-030-0004 and Chapters 581, Division 045. If you have been convicted of a misdemeanor or felony please contact the admissions officer as your prior criminal history may preclude you from obtaining a cosmetology license.
Employment Opportunities, Earning & Compensation Opportunities, Employment Assistance information can also be found on Pages 4-5 of Student Catalog and Handbook.
Safety and Security and Emergency Procedures
See Page 33 of Student Catalog and Handbook
Campus Crime Statistics:
Information regarding our campus crime statistics may be found at:ope.ed.gov/security. Click on the "Get data for one institution/campus" link in the upper right corner and type "Phagans" into the Name of Institution text box and click the search button at the bottom of the page.
Student Catalog and Handbook
Download Phagans' Student Catalog and Handbook1/1/13 Editionhere - click the image at right.
You can find many of the policies listed on this page in this catalog, with the page numbers referenced where applicable.
Some applications for aid are selected to be verified. The financial aid office will notify you if your application is selected, and you will need to submit a verification form as well as documentation to verify what you reported on your application.
The items to be verified on a student's financial aid application used
in computing the EFC for subsidized Stafford Loans are:
adjusted gross income (or income earned from work) for the
U.S. income tax paid for the base year;
number of family members in the household;
number of family members attending postsecondary educational institutions as at least half-time students; and
The following untaxed income and benefits for the base year (if applicable):
- Social Security benefits;
- untaxed payments to IRA and/or Keogh plans;
- foreign income exclusion;
- earned income credit;
- interest on tax-free bonds; and
- other untaxed income included on the U.S. income
tax return (excluding schedules)
Withdrawal Procedures & Return to Title IV funds and Refund Policy (Pages 28-29 of the Student Catalog and Handbook)
The following are requirements for the student who has prior training in Hair Design, Barbering, Esthetics and/or Nail Technology and desires to enroll in one of our schools:
Complete All Admissions Requirements.
Submit an official college transcript of hours and grades from the previous college(s), prior to admissions.
Complete Phagans' Cosmetology College evaluation, by appointment, prior to enrollment.
If accepted, and after thorough evaluation of the transfer student, they will be placed accordingly, on the first day of enrollment.
Previous hours will be categorized according to the Breakdown of Hours policy; on file in the administration office.
Qualified hours will be honored by Phagans' Cosmetology Colleges.
You will be charged tuition for just the remaining hours left to complete the program/course(s).
We do not solicit students from other institutions. We encourage students enrolled in another college, to continue with their original college. If a student chooses to transfer they must complete the withdrawal procedure of the other college and complete Phagans' admissions, and "Credit for Prior Training‟ requirements.
Phagans' Inter-Campus Transfer Policy (This policy can be found on Page 24 of Student Catalog and Handbook)
Phagans' Colleges do not have immunization requirements. More information about vaccinations required in Oregon can be found here: Oregon Immunization Requirements
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